Add/Update:
This option will append any new data to the existing data for the term. New profiles are created for any new students or teachers, and existing profiles will be updated. Profiles not included in the roster will be unaltered. No existing classes, profiles, or programs will be removed.
This option is selected by default, and is appropriate for most circumstances.
Overwrite:
Note: The information in this article applies to Manual rostering for NWEA MAP Growth only. Please visit MAP Growth Rostering Resource Central for information on rostering for HMH integrated products.
This option is only available if there are already students or teachers rostered to the selected term. If you select Overwrite, all roster and program data for the schools included in the file you import will be overwritten for the term. If you do not upload a programs file, all existing programs will be deleted. Students and instructors omitted from the roster will become unrostered for the term.
What existing data is removed?
- Term information (Class, school and programs) for all students at all schools included in the file
- All term information for instructors at all schools included in the file
What data is not removed or changed?
- Test results
- Student and instructor profiles
- The student term including student grade and ethnicity
- Data for any school not included in the file
- Instructor logins and passwords
When should I use the Overwrite option?
Since this option removes all existing term data, you should not use it unless you have a specific need to remove data. Some examples of when you might use this option are below:
- You have a highly mobile student population
- You accidentally imported a roster for the wrong term
- You initially imported data before class assignments were finalized
- There was a major error on the previous roster, such as rostering all students to the wrong grade
What are the risks?
If you omit any students who have tested, those students will become unrostered and will not appear on reports. You must re-add their required reporting attributes to allow their test results to appear on reports again.
Can I import the roster while students are testing?
Yes, you can import rosters during testing. The test experience will not be affected, and existing test sessions will not be changed. If any students become unrostered and are actively taking a test, they will be able to complete their test. Their results will be saved, but will not appear on reports as described above.
