For instructions on moving students, see How to move students between districts.
Why do I need to check for and merge duplicates of a student I want to move?
If potential duplicates of a student exist, NWEA has no way of knowing definitively if the duplicate student is a true duplicate or a different student with similar attributes (e g: 2 John Smiths born on the same day but are different students). Having the original district merge students ensures that we move all of the data associated with the correct student.
Do I need to log in to NWEA Connection to transfer students?
No. To access the District Transfer Tool, navigate to start.mapnwea.org and log in with your MAP Growth District Assessment Coordinator or Data Administrator profile. Once logged in, select “Rostering” from the navigation bar along the top of the page and then choose “District Transfer”.
How long does it take to move a student’s data?
Once you submit the form and we have all the necessary information to correctly identify the student, moving the data can take up to 14 business days. Refer to How to move students between districts for instructions. When possible, please submit requests in bulk rather than individually.
What testing data follows the student to the new district?
All student data, including all historical data, as well as completed, suspended and terminated tests will follow the student through the move. The departing district will no longer have any data on the student.
Note: It is a requirement to roster students to historical terms in order to view historical data. This ability is reserved for districts utilizing legacy NWEA rostering. Partners using HMH Roster Service can view historical test score information via the Manage Students page with the user role of Data Administrator.
To view historical test scores:
- In the left navigation pane, select Manage Student Assessment Data.
- Enter student information and then click Search.
- In the search results, select the desired student, then click View/Update Test Events.
When can a student start testing at the new district?
Students can begin testing as soon as they are rostered. If you are the destination district for a transfer and you've already created a profile for that student, once the transfer is completed, the profiles will need to be merged. Click here for instructions on merging student profiles. If this is not done, any tests that are completed will not be attached to the appropriate student profile and may not appear properly on reports.
When will the student be available in reports?
Once all the required student reporting attributes have been completed for the student by the destination district, the student will be available in reports the following day.
Note: If you are using legacy NWEA rostering, the destination district must enter roster information and reporting attributes for all historical terms for which they want data to appear on reports. If they do not add a particular term, tests for that term will not appear on reports. If you are using HMH Roster Service, historical data is currently unavailable on reports, but can viewed within Manage Students by a Data Administrator .
To view historical test scores:
- In the left navigation pane, select Manage Student Assessment Data.
- Enter student information and then click Search.
- In the search results, select the desired student, then click View/Update Test Events.
What if I do not know where the student will be moving?
Partners using NWEA legacy rostering: For students who are transferring out of your district, but the destination district is not yet known, their profile may be modified so they no longer populate MAP Growth reports. To accomplish this, a Data Administrator or System Administrator can remove the current term from the student’s profile within Manage Students.
Partners using HMH Roster Service: To remove students from MAP Growth reports, the student must be removed from the student information system that HMH Roster Service syncs with.
Once the student has moved, how can I determine if the student has a suspended test to resume?
You can use our Test History Search feature in Manage Test Sessions. Click on Find Students to Test and then choose the Test History Search tab to identify students with suspended tests.
I am the principal of the school that just received a new student from a neighboring district. I need to get his MAP data from his old district. What if I don’t have a Data Administrator role to request this?
Please contact the MAP System Administrator at your district and have them assign you the appropriate role(s). You can also coordinate with users within your system who have the appropriate roles already to complete the transfer request.
Note: The District Transfer Tool is accessible by the following roles in their respective state programs:
- Alaska: District Assessment Coordinator and Data Administrator
- Nebraska: District Assessment Coordinator and Data Administrator
- Maine: District Assessment Coordinator and Data Administrator
- Nevada: Data Administrator
I am the Assessment Coordinator that received a new student today from a district that used to use MAP Growth last year, but they are using another interim test this year. Can I still get that historical MAP Growth data, and what is the process to do so?
- For partners using NWEA legacy rostering, yes, you can obtain the historical MAP Growth data. Submit a student data transfer request for this information. See How to move students between districts.
- For partners using HMH Roster Service, historical data is not currently available for reports. Score information for historical terms is still available to Data Administrators via the Manage Students page .
To view historical test scores:
1. In the left navigation pane, select Manage Student Assessment Data.
2. Enter student information and then click Search.
3. In the search results, select the desired student, then click View/Update Test Events
A student is leaving my district tomorrow, but I don’t know where she is moving. Can I still submit a request to remove the student’s data from my district?
No, a request to transfer the student should not be submitted until the destination district has been identified. As an alternative, be sure to remove the student from your rostering process.
For partners using NWEA legacy rostering: A Data Administrator or System Administrator can remove the current term from the student’s profile within Manage Students.
For partners using HMH Roster Service: To remove students from MAP Growth reports, the student must be removed from the student information system that HMH Roster Service syncs with.
I have about 20 students that I need to move to a variety of districts. Do I have to submit 20 individual forms?
No, the Student Data Transfer form will allow you to upload a CSV of your data. When possible, requests should be submitted in bulk rather than individually. The form also allows multiple students to be entered manually, instead of using the CSV template. Select the “add student” option on the form to add a new row and fill in the required fields.
NWEA recommends using the CSV upload option for groups of 10 or more transfer students.
I am the Data Administrator for my district that is using MAP Growth this year. I attempted to submit the form, but it was rejected with a message that says I’m not authorized. What do I do?
Your district must currently be part of a state contract to make a Student Data Transfer request. If you are not testing within a state contract and you need historical MAP data from another district, contact that district and ask them to send you the student's historical data through other means. If you need more assistance contact NWEA Partner Support.
I got a new student today, and she doesn’t remember whether she started the MAP test for this term. How can I check that, and how should I proceed with testing this student?
After the student's data is transferred, a Data Administrator can check the Manage Students screen in MAP to see if the student has completed testing. If your circumstance dictates that you need to test the student now, then do so. Then make a student data transfer request, and merge the student's current profile with the student's profile containing historical data that you receive from the student's prior district. See How to move students between districts.
I got a new student today, and there is only one day left in the testing window.
If you receive a new student and don't have time to request their historical data before the testing window completes, follow this process:
- Ensure the student has a profile in MAP before attempting to test them
- Test the student.
- Submit a student data transfer request to obtain the student's historical data. See How to move students between districts.
- When the student completes testing, merge the student's two NWEA profiles.
I don't understand why I have to request a transfer. When I roster my data, won't the student automatically be added to my district?
When you roster the student, the student will be added to the district. However, no data from the previous district will be transferred automatically to this student. Requesting a student data transfer for this student allows you to obtain historical assessment data from a prior district for that student. See How to move students between districts.
- For partners using NWEA legacy rostering, be sure to roster the student to historical terms to view the historical MAP Growth data. See How to add a term to a student profile for steps.
- For partners using HMH Roster Service, score information for historical terms is available to Data Administrators via the Manage Students page.
To view historical test scores:
- In the left navigation pane, select Manage Student Assessment Data.
- Enter student information and then click Search.
- In the search results, select the desired student, then click View/Update Test Events.
What happens if a student moves out of state, and then 6 months later moves back to my district? Do I need to do anything?
Roster the student as normal. In order for historical data to be maintained, ensure the student state ID is entered correctly for the returning student. Your historical data for this student will still exist in your system. If you need the historical data from the other out-of-state district, you will need to contact the district directly and arrange to have the data transferred to you by other means.
A student just moved to my district but they (or their parents) are saying they already tested. Is there a way I can confirm this?
Request a student data transfer for the student. Check their historical data for the completed assessment via the Manage Students screen in MAP. If you are close to the end of your testing window, NWEA recommends contacting the previous district the student is moving from and verifying their testing status.
A student is leaving my district but has already completed his math test, and started reading but did not finish. Will he need to take those tests again at the new district?
No, after the student's historical data has been moved to the new district, the completed test will show, and the proctor will be able to resume the suspended reading test for the student. It will be necessary to reassign any accommodations the student may have had at the prior district.
In my state, there are multiple vendors administering the K-2 test. I have a student who came into my district from a different vendor. How do I handle that?
Roster and test as normal. NWEA cannot accept non-NWEA data into our database.
Once I've transferred the students, do I still need to roster them each term?
Yes, the destination district must roster the student for each term. The departing district does not need to continue rostering the student.
My district uses auto-rostering. I received a transfer request for the student to move to another district, but they still appear in my roster list. How do I fix that?
Remove the student from your student information system (SIS).
A grade 2 student came into my district with MAP K-2 scores. This student should be testing on the MAP 2-5 assessment based on my state's state transition guidance. How would I proceed?
Test per your state guidelines using MAP Growth.
A student was just transferred to my district. Is there a way to know which accommodations were used by the previous district?
Accommodation data should move with the student when the mobility transfer is complete. This information also exists in the Comprehensive Data File. See Which tests are included in the Comprehensive Data File and Combined Data File?
I just have one Student Data Transfer request. Can I just call your technical support and have them submit the request for me?
Unfortunately, our technical support team cannot complete the form for you. There are legal restrictions on the entry of students' personally identifiable information (PII) into our ticket tracking system, as well as legal disclaimers on the form that you must complete.
I am no longer using MAP as part of our state contract, but I want to transfer MAP data for those students that have moved out of my district.
Only district partners under a state MAP Growth contract can use the Student Data Transfer tool. The districts receiving the student will need to initiate the student data transfer request. See How to move students between districts.
If a student is transferred from my district to another using MAP Growth, will my district maintain access to the student’s reporting data?
When NWEA moves student data from one district to another, the departing district no longer has access to that data.
Other questions?
If you have any other questions, please contact the support team for your state:
- Alaska: 866-384-5415
- Maine: 855-430-1777
- Nebraska: 855-225-9926
- Nevada: 855-225-0234
