Testing students who are not enrolled

Note:  The information in this article applies to Manual rostering for NWEA MAP Growth only. Please visit MAP Growth Rostering Resource Central  for information on rostering with the updated HMH Rostering Service. 

When you are ready to test an unenrolled student, add the student to the current term using one of the two methods below. Required student data is marked with an asterisk (*). If you do not assign the student to a school, remember to select <No School Assigned> when creating your test session for unenrolled students. 

 
Adding students

Option 1: Add students using Manage Students

1. Search for the student in Manage Students to find whether the student already exists. This helps avoid student duplication.
2. To add a new student:
   1. Go to Manage Students and select Create Student.
   2. Enter data in the required fields (marked with an asterisk: *).
   3. Leave the term as the current term.
   4. Other fields are optional and marked with an R indicating they are required for reporting.
      • If you wish to add the student to a class but are unable to find any classes, you may need to create a new class first. See How to add a new class in the MAP Suite.

 
Option 2: Add students using Import Profiles

If you have a large group of students to test, you may consider importing a roster file, just like a normal school roster. This is a less common method, but a good option for adding large groups of students. Contact NWEA Partner Support if you have questions.

 
Creating testing sessions

Students who aren't assigned to schools don't appear in regular student searches when creating testing sessions. To find these students and add them to sessions:

1. Go to Manage Test Sessions.
2. Select Find students to test.
3. Set the School menu to No School Assigned.
4. Enter your other search parameters as necessary.

Tracking test results

• When the student completes the test, print the end-of-test screen or write down the student’s score as the results will not appear on reports.
• If the student is later enrolled, add or roster the student into your school to get the results in your normal reports.
• Data Administrators can also obtain the RIT score by searching for the student in Manage Students and selecting View/Update Test Events.

 
See also: Which reports show tests taken outside the test window?